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Friday, September 4, 2009
In This Issue
How to Set Achievable Goals
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Goal-setting has been described as 'the inner technology of success'. It is one of your organization's most important activities. Unless taken seriously, this vital planning task will be futile, producing only a few high sounding intentions that, for various reasons, are soon forgotten. So, if you want challenging and achievable goals, you should consider these basic principles.
1. Make sure your goals are realistic.
A goal that aims too high, or offers a great deal of risk, with little chance of achievement, leads to frustration and surrender. It's easy, for example, to say that a goal for the year is: 'To increase production by 150%'-but quite unrealistic with inadequate resources and uncommitted staff.
2. Keep your goals simple.
If goals are complex, it is unlikely they will be clear and specific enough to focus effort and marshal the necessary resources. Clear simple goals give staff an unmistakable vision of what needs to be done.
3. Develop your goals participatively.
When goals are imposed, rarely does anyone become committed to them. Develop goals with those who will be responsible for achieving them-your staff. The goals become a matter of record and, through personal involvement, everyone will be more motivated to work towards their attainment.
4. Know why you have set each goal.
For every goal you set down, ask why you believe that goal is important to the organization. Be persistent in getting an answer. If reasons don't measure up to your expectations, revise the goal until it warrants inclusion-or get rid of it.
5. Make your goals specific and measurable.
Goals should be specific rather than vague, and quantitative rather than qualitative. For example, rather than proposing that you should 'become more visible' around the factory or office, it is more focused to state that 'I will spend at least one hour a day mixing with staff in the workplace' and 'I will meet weekly with floor supervisors'.
Kris Cole in Make Time, puts it another way. Set performance, not outcome, goals, says Cole. Avoid goals based on outcomes that you can't possibly control, advises These expose you to failure. To save yourself disappointment, double check that you have set goals over which you have as much control as possible.
For example, don't set your goal as 'Win the race'; set instead 'Beat my personal best'. Instead of 'Be respected in my community', try 'Become actively involved in a community project'. Instead of 'Be the highest selling sales rep in the company', try 'Cold call at least four new clients a week'.
6. Write goals with accountability in mind.
The successful accomplishment of goals usually depends on someone being held responsible for each goal. This often creates a sense of urgency and purpose, especially when personal reputation or career advancement is involved.
7. Make your goals timely.
There should be a time dimension that specifies when the goal is to be achieved. Tying a specific deadline to a goal along with individual accountability usually leads to a more proactive approach to its achievement.
8. Write your goals down.
By committing your goals to paper, and making them public, you not only convert dreams into tangible targets, but also work harder for their achievement-or risk losing face.
9. Align goals with the corporate mission.
Remember to link individual goals to group goals, which ultimately should be linked to organizational or corporate goals.
10. Publicize your goals.
The best way to accomplish anything is to set your goals-then publicize them widely. If you commit yourself publicly to a certain thing by a certain time, then it's very difficult to back out. If you do, you lose face-and most of us would rather get the job done than be judged as one who can't deliver the goods.
11. Review progress regularly.
Schedule regular meetings to review progress with colleagues. Be honest and forthright in your assessments and don't expect 100 per cent achievement. If you find that a specific goal is unreachable, that it was too ambitious, modify it to a degree that is attainable. It's a good idea to set and monitor sub-goals as a means of giving an ongoing sense of achievement and keeping people motivated along the way.
12. Make your goals challenging.
A goal that is too low, too easily reached, offers little challenge or interest. Add 'stretch' to encourage performance. Striving for our goals takes us out of our comfort zones and causes us to grow with each accomplishment. The best goals are beyond our grasp, but within our reach.
13. And remember also...
• Goals should focus not only on ends but also on means. • People can attend to just so many written goals. Don't go overboard. • The total set of goals should be mutually reinforcing-one goal should not have to be achieved at the expense of another. • Face your goals with determination and resolve to never give up. Persistence is important for achievement.
About the author:
Dr Neil Flanagan provides access to essential management know-how for busy people on the move. A FREE gift awaits you every time you visit management2go.com and you can take advantage of your FREE e-Topic and newsletter that will keep you informed about everything management. And if you'd like more information about issues raised in this article, you can go to http://www.management2go.com/products/Planning.html
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